Parent Emails

Still suffering from summer brain?  Just a quick reminder on how to access parent emails from Aspen.  These tips will make emailing your class much faster!

One minute video on how to create a contact group in Gmail!

Accessing Parent Contact Information in Aspen

Select Students

Select Filter/Query HR

Enter your homeroom number

Select grid icon (to the right of Filter icon)

Select Student with Parent Info

Select the printer icon (to the right of the grid icon)

Select CSV

A spreadsheet will automatically download 

**Please note, if using this spreadsheet to import into GMail Contacts, delete all columns except the column of parent emails.

OR send an email directly from Aspen

Students

Options

Send Email

Unselect “Students”

Select “Contact”

Select Include Alternate Email Address

Accessing Permissions in Aspen

A few people have asked about how to streamline a search in Aspen for any students without photo permissions.  Parents are sent an email in August asking them to sign in to Aspen and update any information including address changes, emergency contacts, etc.  Parents can also choose to restrict photo permissions (requesting photos of their child should not be taken and shared).  Aspen defaults the permission to 'Yes' so parents must select 'No' if desired.  This is also true of Conditionally Approved Resources used in our classrooms.  Parents can choose yes or no but Aspen will default to 'Yes'. (See our Student Data Privacy Site for more information on approved online resources.)

If you want a list of your students with photo/media release or Conditionally Approved Resources, please follow these steps in Aspen:

1. Students
2. Options/Query
3. Select AZ --> (alphabetical order)
4. Select “Cond App(roved) Online Res” or "Media Permissions"
5. Change Value to “No”
6. Select Add/Search

This brief screencast will walk you through the steps.